Apply for an Event Permit

There is a non-refundable $70 application fee for an Event Permit. The permit itself is free but there may be park hire fees if you hold your event in a public park.

To allow enough time to assess, approve and process your Event Permit:

• applications for community, trader and commercial events must be submitted a minimum of 60 days before the event
• applications for major events and festivals must be submitted a minimum of 120 days before the event.

All applicants must provide a Certificate of Currency for public liability insurance covering at least $20 million.

You will likely need to provide other relevant documentation with your application. This depends on the size and type of your event, but can include:

• Site plan.
• Risk management plan.
• Event management plan.
• Safety and emergency management plan.
• Daily site safety checklist.
• Infrastructure (including signage) and facilities list.
• Site manager bump in and out checklist.
• Evidence of park, garden or venue booking.
• Lost child process.
• Incident report form for staff, contractor and/or member of public.
• Resident and trader event notification.
• WorkSafe licence to discharge fireworks.
• Evidence of correspondence with Victoria Police.
• Road closure diagram.
• Traffic management plan.
• Temporary Food Permit documents.
• Temporary liquor licence.
• Alcohol management plan including liquor licence.
• Places of public crowding in a security audit (National Security Document AUS/NZ).
• Caterers' daily safety checklist.
• Contractor Job Safety Analysis (JSA).
• Contractor Safe Work Method Statement (SWMS).
• Evidence of notification to Victoria Police Local Area Commander.

• Prahran Police Complex
  396 Malvern Road
  Prahran VIC 3181
  stonnington-psalocalareacommander-oic@police.vic.gov.au 

Your event must comply with current Victorian Government's COVID-19 guidelines and restrictions, including social distancing, hygiene measures and vaccination mandates. Please check the COVIDSafe settings in place at the time of your event.

You must have a COVIDSafe Plan, which includes the following:

• Event details including event name, contact details of key event personnel, description, date, start and end times, running order, website links and any previous experience that the event organiser has had keeping to COVIDSafe event standards.
• Running order.
• Venue/site details including venue/site name, size, and capacity, access management arrangements, number of staff, sub-contractors and volunteers on site.
• Site map which must include:
  • clear labels of the zoning for installation and activity areas
  • fencing (if the event is in an open public space)
  • a separate map for indoor and outdoor spaces
  • entry and exit points for patrons
  • flow and movement of patrons (if applicable)
  • emergency assembly areas location of first aid and the isolation facility
  • sanitisation areas.
• Attendance details including attendee demographics, alcohol consumption and previous year’s attendance numbers (if applicable).
• Explanation of how the event will manage public transport hubs, car parks, ventilation of indoor spaces, food and beverage preparation and service areas, stages and any other areas that encourage congregation and co-mingling.